Coronavirus Guidance


Coronavirus Guidance for Clubs and Societies


On this page you can find updates and information on running club and society events in line with government guidelines. If you have any queries about running your club or society or about anything listed on this page, please contact a member of the Student Activities team at

Updated: 30/11/2021

Event Guidance

In response to the identification of the Omicron variant of COVID-19 in the UK the Government announced, on Saturday 27 November, that education settings require staff, students and visitors to wear face coverings, unless someone is exempt. This includes our classrooms, corridors, reception areas, shops and open access areas and our student spaces. Please continue to respect each others’ space, test regularly and get vaccinated (including boosters).

What does this mean for your club or society?

Students attending your indoor events on campus should wear a face covering for the full duration of the activity unless exempt. Please make every effort to ensure that those that can, are wearing a face covering, you are entitled to ask students to put them on at your events but please be mindful that some people may be exempt.  

Full Government guidance for University campuses can be found on the Government website.

What to do if an attendee tests positive for Covid-19

1. If the attendee is an ARU student, they should begin self-isolating at their term-time address and let ARU know via this webpage that they have tested positive. ARU has support available for students self-isolating. 


2. A member of the club or society committee should send the below email to attendees of the event as soon as possible. This can be done via the ‘Message Ticketholders’ function on the event page. The committee should not name the attendee who has tested positive or share their details



“We have been informed that an individual who attended the [NAME OF EVENT] on [DATE] has tested positive for Covid-19. We would recommend that you take a lateral flow test as soon as possible, even if you don’t have symptoms. 

If you develop symptoms or your lateral flow test is positive, you must self-isolate and take a PCR test. 

Do I need to self-isolate?

From 16 August, you will not be required to self-isolate if you are notified you have had close contact with someone with COVID-19 and any of the following apply:

  • you are fully vaccinated – fully vaccinated means that you have received an MHRA approved COVID-19 vaccine in the UK, and at least 14 days have passed since you received the recommended dose of that vaccine
  • you are below the age of 18 years 6 months
  • you have taken part in or are currently part of an approved COVID-19 vaccine trial
  • you are not able to get vaccinated for medical reasons.

If you have only received one dose of the vaccine, if you’re not vaccinated, or you received your COVID-19 vaccine outside of the UK, you are required to self-isolate if you come into contact with someone who has tested positive for COVID-19.

What counts as close contact?

Anyone who lives in the same household as another person who has COVID-19 symptoms or has tested positive for COVID-19


Anyone who has had any of the following types of contact with someone who has tested positive for COVID-19:

  • face-to-face contact including being coughed on or having a face-to-face conversation within one metre
  • been within one metre for one minute or longer without face-to-face contact
  • been within 2 metres of someone for more than 15 minutes (either as a one-off contact, or added up together over one day)
  • A person may also be a close contact if they have travelled in the same vehicle or plane as a person who has tested positive for COVID-19.




We have created template risk assessments to make it easier for our clubs and societies to run their activities in as safe a manner as possible. All ARU students have access to MS Teams and we'd recommend clubs and societies use this free tool whereever possible. We have also invested in online tools such as Zoom Pro and webinar licenses, Steam games and Canva Pro, all of which can be used by our clubs and societies. 

If you would like to run an event online but are not sure where to start, please get in touch with your coordinator.


Risk Assessment Templates:

Outdoor event - Meeting outdoors.

Online event - For events held online, e.g. guest speakers, quizzes, games nights. 

Online sport session - For virtual sports club sessions (the SU must be aware of these before they take place).



Further Guidance:

ARU Student News Blog - For up-to-date announcements from ARU.

Government Guidance on National Lockdown - The most recent government guidance relating to the national lockdown.