Coronavirus Guidance for Clubs and Societies
On this page you can find updates and information on running club and society events in line with government guidelines. If you have any queries about running your club or society or about anything listed on this page, please contact a member of the Student Activities team at firstname.lastname@example.org.
On the 22nd February, the Prime Minister announced a roadmap to leading the UK out of lockdown. This roadmap outlines possible changes to restrictions due to take place during Spring 2021.
The roadmap is split into stages. We are currently in Stage 4. In this stage, most legal restrictions on social contact have now been lifted.
What is allowed in Stage 4?
Most legal restrictions to control COVID-19 have been lifted at step 4. This means that:
- You do not need to stay 2 metres apart from people you do not live with. There are also no limits on the number of people you can meet with both indoors and outdoors.
- The Government is no longer instructing people to work from home if they can. However, the Government expects and recommends a gradual return over the summer.
- The requirement to wear face coverings in law has been lifted. However, the Government expects and recommends that people wear face coverings in crowded areas such as public transport.
- There are no longer restrictions on group sizes for attending communal worship.
- Pubs, nightclubs and other hospitality venues can now open and operate without a restriction on numbers or table service.
Click here to read more of the guidance on what you can do.
Whilst lots of the restrictions have been lifted, it’s important to understand that although many people have now been vaccinated, it is still possible to catch and spread COVID-19, even if you are fully vaccinated. If you are coming onto campus, the University expects you to be tested regularly and to behave in a safe and cautious manner. ????Face coverings are no longer a legal requirement. However, wearing a face covering helps to prevent the spread of infection. The University and the Students’ Union actively encourage you to continue to wear face coverings and ask that you do continue to wear them – particularly in busy and enclosed spaces in our buildings on campus (unless you’re exempt). If you are planning on coming on to campus, you will need to follow the University’s guidance on Asymptomatic Testing.
What does this currently mean for clubs and societies?
- There are no longer limits on how many people can attend your in-person meetings and activities. However, we ask that you remain considerate and cautious of others who will be using University spaces.
- If you are meeting on campus, everyone in attendance will need to follow the University’s guidance on Asymptomatic Testing.
- Whilst you can now meet indoors, the University and the Union actively encourage clubs and societies to run outdoor activities where possible.
- For any in-person or online events, events should be uploaded to the SU website’s What’s On calendar and a risk assessment must be completed for all events.
- In-person activities and events must still be ticketed to ensure that we can operate track and trace. Please contact your coordinator to organise tickets for your event.
- If you are meeting with anyone in-person off campus, please be mindful of the Government's guidance on meeting others safely.
Template risk assessments and track and trace posters are available for committee members to use. If you’re unsure of how to complete a risk assessment or how to upload your group’s event onto the SU website, please speak to your Coordinator or contact email@example.com.
For the latest guidance for new and current students from ARU, visit their website here.
If you have queries about ARU accommodation as a student, you can read the latest Accommodation FAQs.
If you would like further details on the government guidelines, you can view the current lockdown guidance and the roadmap here.
What does this mean for the Students' Union?
- Our spaces will continue to be open for students to access. Following University guidance, we still actively encourage you to wear a face covering when using these shared spaces.
- Our staff will be working in the office on a semi-regular basis. If you would like to book a meeting with your coordinator, you can book one here.
- Our Advice Service will be open, and we will be offering students appointments either via email, telephone or Zoom/Teams. For more info about the services they offer, or to book an appointment, click here.
We know that it has been extremely challenging running clubs and societies and how difficult it can be with the constantly changing guidance. We are forever thankful to our dedicated club and society committee members for continuing to work hard to support student experience at ARU and we are here to help and support you in any way we can. If there is anything the Student Activities team can do to help or if you have any queries at all, please get in touch.
We have created template risk assessments to make it easier for our clubs and societies to run their activities in as safe a manner as possible. All ARU students have access to MS Teams and we'd recommend clubs and societies use this free tool whereever possible. We have also invested in online tools such as Zoom Pro and webinar licenses, Steam games and Canva Pro, all of which can be used by our clubs and societies.
If you would like to run an event online but are not sure where to start, please get in touch with your coordinator.
Risk Assessment Templates:
Outdoor event - Meeting outdoors.
Online event - For events held online, e.g. guest speakers, quizzes, games nights.
Online sport session - For virtual sports club sessions (the SU must be aware of these before they take place).
ARU Student News Blog - For up-to-date announcements from ARU.
Government Guidance on National Lockdown - The most recent government guidance relating to the national lockdown.