Risk Assessment and Equality Impact Assessment


Club and Society Risk Assessments:


Your club or society must submit a risk assessment for every event/activity/trip your group holds or attends. If you are holding a large scale activity or event or there are high risks associated with your event, you must speak with a member of the the Student Activities team beforehand. 

If your group meets or trains regularly in the same venue, you can create one risk assessment that covers these regular activities. If you then decide that you also want to run a trip somewhere, that event would need its own separate risk assessment as it is a different activity.

Risk assessments should be submitted 5 working days before the event/activity takes place. If you are worried you will not be able to submit the form before this deadline, please contact us

If you would prefer to submit a hard copy, or have a high risk event, please download and use this form: Risk Assessment Form

Failure to submit a risk assessment will mean your group is subject to disciplinary action.


How to complete the risk assessment form:

The form highlights three basic areas which are: identifying a hazard, access the risk and a safety control measure.


Title of Event or Activity: 

Date of Event/ Activity (DD/MM/YYYY)

Time of Event/Activity (00:00 - 00:00)

Will you hold this event or a similar event again? 

Risk Assessment conducted by (Name of society submitting):   

Risk Assessment conducted by (Name of Committee Member submitting):  

List the risks involved or describe the hazard (E.g Trip Hazards, Fires, Allergies):

List the current Control Measures in place (E.G.Fire exits, Railings, Visible guidelines, Existing features):
From the above would you say this Event/ Activity is a High, Medium or Low risk event:

List the actions required to reduce the risk, include reference to any written safety procedures:

(E.G. Society will highlight attention to fire exists, society will ensure members all wear trainers in sports hall)


With the above actions in place, what is the revised risk level?

An Equality Impact Assessment Form needs to be filled out for this event. This document highlights the student demographic and who it will have an impact on.

Have you completed and sent this form to your coordinator for this event?



Example of a RA including food: See below. Need to submit a Cold Food Pack? Haven't taken the Allergens Quiz yet - Click Here

Subject of risk assessment (May be an activity, hazard or relate to an individual) FOOD AND DRINK INTOLERANCES

Event Date, Time and Location

RA conducted by.

Terry Hope


23 July 2012

RA ref. no. Cat 39

Food intolerances

List the risk/s involved or describe the hazard

  • In the most serious cases, a person has a severe allergic reaction (anaphylaxis), which can be life-threatening. If you suspect that somebody is experiencing the symptoms of anaphylaxis, such as breathing difficulties and swollen lips, immediately call 999 for an ambulance and tell the operator that you think the person has anaphylaxis
  • Risk of cross contamination
  • Type of food which causes intolerance

Type of reaction to food intolerance;

Dry, itchy throat and tongue

Swelling of the lips and throat

Itchy skin or rash


Nausea and feeling bloated

Runny or blocked nose

Diarrhoea and/or vomiting

Sore, red and itchy eyes

Wheezing and shortness of breath


List the current control measures in place. Please check the RM website for help and advice available at; http://rmd.anglia.ac.uk

  • Notice to be displayed at point of service advising customers to ask if they have any allergies.
  • Pre-packed food must display clear labelling of ingredients

List the actions required to reduce the risk.

  • All students involved in food service to be made fully aware of food intolerance guidelines.
  • Special diet food may need to be stored separately and clearly labelled.

The foods that most commonly cause an allergic reaction






Tree nuts (almonds, walnuts, cashews, brazils, pistachios)



Dairy products

Natural latex

Date actioned

Actioned by

Revised risk level.                      High  /  Medium  /  Low

(See risk matrix)                          (Delete as appropriate)

RA verified by (Usually Dean/Head of support unit/Line manager)


Risk assessment issued to the following;


Risk assessment review date.

(Usually annually)







Risk assessment reviewed by.








Other stories...

Society Spotlight: Society of the Month - HR & Management Society

This society is open to all students and aims to create a support network for all who are interested in Management and HR. We work as a team to improv ...(more)

Society Spotlight: The BioMedical Society Cambridge Conference

The BioMedical Society is made up of 8 committee members, who have different experiences within the field of healthcare, and research so that we can p ...(more)