Important forms

As a committee member there is lots of information you need to know in order to run your society successfully. Below is information that you need to know about in order to run your society successfully.

 

Society Handbook:

Societies Committee Handbook

In the handbook you will find all of the contact details for staff, who will be happy to answer any questions you have about your Society.

Risk Assesments, Data Protection and Equality Impact Assessments:

Equality Impact Assessment Process & Equality Impact Assessment Form

An Equality Impact Assessment form needs to be filled out for your Society. This document highlights the student demographic and who it will have an impact on.

Risk assessment process & Risk Assessment Form

A risk assessment needs to be filled out for every event/trip your Society holds or attends. Failure to submit a risk assessment will put a suspension on social activities for your society. They highlight 3 basic areas which are: identifying a hazard, access the risk and a safety control measure.

GDPR Basics Online Training  - This short 2 minute video on Lynda.com can provide a quick introduction to the basics of data protection and the General Data Protection Regulation (GDPR). (Please note: Accessing this training will redirect you to the Lynda.com website.)

GDPR Essentials Online Training - This hour long training video on Lynda.com can provide a more in-depth guide to the essentials of data protection and the General Data Protection Regulation (GDPR). (Please note: Accessing this training will redirect you to the Lynda.com website.)

Starting up, developing and handing over your society:

Societies Start Up Form 

If you want to start up a new society, please fill in the form on above link. A member of the Student Activities team will be in touch once you fill out this form to discuss the next steps. 

Societies Handover Guidance

This document can provide guidance on how to hand over your society. 

Societies Handover Form

This online form is designed to aid you in handing over the reigns to the new committee. It makes you think about all the crucial information, that will give the new committee the ability to hit the gound running!

Society Wellbeing:

Societies Well Being Pack 

Mental Health Tool kit

This well being pack is just a little something that gives tips and advice for Society committee members and members to keep well during the academic year! 

Events and Advertising:

Societies Successful Events Guide 

This document will help guide you through the steps of holding a successful Club or Society event. 

Group Travel Checklist

This document should be completed prior to a club or society trip and shared with a member of the Student Activities team.

Overnight trips - Emergency Contact Details

This document should be completed prior to a club or society trip and shared with a member of the Student Activities team.

Students' Union Logos

Here are copies of the Students' Union logos that you will need to use on any promotional material.

Activities Insurance and Accidents:

Societies Accident Form

Please fill in this from if any member of your Society is injured taking part in Society activity. Then submit it to a member of the Student Activities Team.

Activities Insurance Full Policy 

Activities Insurance Policy Summary

On the links above you will find the full details and Policy Summary of the ARU Students' Union Activies Insurance Policy that we hold. This costs £5 and is compulsory for all students wishing to be members of a sports based society. If any student taking part does not hold this then they are not legally covered.

Activities Insurance Claim Form

If you wish to make a claim on the above policy please fill in this attached form. Along with the gaining a doctors note of your injuries.

Code of Conduct, Policies and Procedures:

Code Of Conduct For Societies

Code Of Conduct For Media Societies

Complaints and Disciplinary Procedure for Student Activities

Social Media Guide

Sponsorship

Initiations

Associate Membership Policy

Guest Speaker Policy

Faith Worker Policy

University Policies:

Below are some extracts from the university code of practice which you need to be made aware of as you agreed to abide by them when you started university.

Code Of Conduct For Students

Freedom of Speech and Prevent Guidance

IT Policy

Media Loans Policy

Meetings On University Property - Including Guest Speakers

StartUpLab Rules