As a committee member there is lots of information you need to know in order to run your society successfully. Below is information that you need to know about in order to run your society successfully.
Society Handbook:
Societies Committee Handbook
In the handbook you will find all of the contact details for staff, who will be happy to answer any questions you have about your Society.
Risk Assesments, Data Protection and Equality Impact Assessments:
An Equality Impact Assessment form needs to be filled out for your Society. This document highlights the student demographic and who it will have an impact on.
A risk assessment needs to be filled out for every event/trip your Society holds or attends. Failure to submit a risk assessment will put a suspension on social activities for your society. They highlight 3 basic areas which are: identifying a hazard, access the risk and a safety control measure.
GDPR Basics Online Training - This short 2 minute video on Lynda.com can provide a quick introduction to the basics of data protection and the General Data Protection Regulation (GDPR). (Please note: Accessing this training will redirect you to the Lynda.com website.)
GDPR Essentials Online Training - This hour long training video on Lynda.com can provide a more in-depth guide to the essentials of data protection and the General Data Protection Regulation (GDPR). (Please note: Accessing this training will redirect you to the Lynda.com website.)
Starting up, developing and handing over your society:
If you want to start up a new society, please fill in the form on above link. A member of the Student Activities team will be in touch once you fill out this form to discuss the next steps.
This document can provide guidance on how to hand over your society.
This online form is designed to aid you in handing over the reigns to the new committee. It makes you think about all the crucial information, that will give the new committee the ability to hit the gound running!
Society Wellbeing:
Societies Well Being Pack
Mental Health Tool kit
This well being pack is just a little something that gives tips and advice for Society committee members and members to keep well during the academic year!
Events and Advertising:
Societies Successful Events Guide
This document will help guide you through the steps of holding a successful Club or Society event.
Group Travel Checklist
This document should be completed prior to a club or society trip and shared with a member of the Student Activities team.
Overnight trips - Emergency Contact Details
This document should be completed prior to a club or society trip and shared with a member of the Student Activities team.
Students' Union Logos
Here are copies of the Students' Union logos that you will need to use on any promotional material.
Activities Insurance and Accidents:
Societies Accident Form
Please fill in this from if any member of your Society is injured taking part in Society activity. Then submit it to a member of the Student Activities Team.
Activities Insurance Full Policy
Activities Insurance Policy Summary
On the links above you will find the full details and Policy Summary of the ARU Students' Union Activies Insurance Policy that we hold. This costs £5 and is compulsory for all students wishing to be members of a sports based society. If any student taking part does not hold this then they are not legally covered.
Activities Insurance Claim Form
If you wish to make a claim on the above policy please fill in this attached form. Along with the gaining a doctors note of your injuries.
Code of Conduct, Policies and Procedures:
Code Of Conduct For Societies
Code Of Conduct For Media Societies
Complaints and Disciplinary Procedure for Student Activities
Social Media Guide
Sponsorship
Initiations
Associate Membership Policy
Guest Speaker Policy
Faith Worker Policy
University Policies:
Below are some extracts from the university code of practice which you need to be made aware of as you agreed to abide by them when you started university.
Code Of Conduct For Students
Freedom of Speech and Prevent Guidance
IT Policy
Media Loans Policy
Meetings On University Property - Including Guest Speakers
StartUpLab Rules